Executive Assistant

 

ROMTech is a medical technology company that has created and patented a revolutionary medical device and telemedical platform which delivers in-home rehabilitative care. Our disruptive technology has proven to yield faster recoveries and better outcomes with unmatched patient compliance. We began in orthopedics and have entered scale-up of our orthopedic business. We are now leveraging our core technology, infrastructure, and first mover position to enter cardiology, followed by other adjacent markets. Having created this new lane, we have a unique opportunity to serve as the global leader in the business, technology, and science of recovery, and to bring life-changing help to many millions of people.

 

Job Purpose

The Executive Assistant provides high-level administrative and operational support to the Chief Operating Officer, ensuring efficient day-to-day workflow, effective prioritization, and seamless communication across the organization. This role is critical to maintaining operational cadence, supporting leadership effectiveness, and enabling strategic execution in a fast-paced, high-growth healthcare technology environment.

 

Key Responsibilities Essential Duties

• Own and manage the COO’s calendar, prioritizing time based on evolving business needs and strategic priorities.
• Coordinate complex internal and external meetings, including agenda preparation, logistics, note-taking, and follow-through on action items.
• Triage incoming communications and requests, ensuring timely responses and routing to appropriate stakeholders.
• Draft, edit, and prepare high-quality documents, presentations, and reports for executive and external audiences.
• Process expense reports and manage administrative workflows on behalf of the COO.
• Serve as a key point of contact for direct reports, cross-functional partners, and external stakeholders.
• Coordinate leadership meetings, offsites, and team events to support organizational alignment and engagement.
• Handle sensitive and confidential information with a high degree of discretion and sound judgment.
• Proactively identify needs, anticipate challenges, and implement solutions to keep executive priorities on track.

Other Functions

• Support broader office coordination and administrative activities as needed.
• Provide backup support for other administrative functions during peak periods or absences.
• Assist with special projects and cross-functional initiatives as assigned.

Performs other related duties as assigned to support operational and business needs.